Make arrival legible
Use the gathering's real signs, current instructions and an identifiable authorised adult.
Hosting is a human role
A welcome with more than one entry point
Practical prompts for adult hosts who want a gathering to make room for conversation, observation, making, pauses and changes of mind.
For adult hosts and volunteers
Prepare more than one way in
A useful welcome is easier to recognise when one person or point is obvious, circulation is kept clear and there is something simple to do without a lengthy introduction. These are general editorial prompts, not a checklist certifying any venue.
Host Cueboard lets an adult combine supplied reminders for the current session. It does not create a roster, assign authority, confirm completion or send the selection to anyone.
Offer several scales
Where practical, include a one-to-one exchange, a small-table option and a wider shared moment.
Keep a pass possible
Do not require every person to introduce themselves, speak, disclose or complete an activity.
Share practical responsibility
Name the real adult responsible for access, equipment, food, closing and emergency procedure.
Check audibility
Reduce competing sound where possible and confirm key instructions in a form people can understand.
Make leaving ordinary
Explain how to step away, return or finish without treating it as disruption.
Access-aware, not access-certified
Ask the real question at the real place
The app can prompt an organiser to think about routes, seating, light, sound, toilets, temperature, food and an uncluttered way to move. It cannot inspect a building, measure a doorway, confirm accessible parking, calculate capacity or certify compliance.
Use current venue information and speak with the person concerned rather than guessing what they need. Do not use an on-screen fixed choice as evidence about disability, health or care.
- 01
Before
Confirm the actual organiser, venue contact, opening arrangement, emergency procedure and practical responsibilities.
- 02
At arrival
Keep the welcome point visible and let each adult choose how much information or help to request.
- 03
During
Notice competing demands in the room, offer alternatives and avoid turning participation into a test.
- 04
At close
Follow real procedures, check the shared space and make sure no app prompt overrides an authorised instruction.
Safeguarding
Human governance cannot be delegated to a phone
The app does not screen volunteers, supervise anyone, grant consent, verify a role, manage medication, store emergency contacts or report a concern. If a child or an adult needing support is present, the applicable safeguarding plan and authorised adults remain responsible.